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RFP and Site Visit Template

Simplify Venue Selection with a Comprehensive RFP and Site Visit Guide

This tool helps you create detailed RFPs (Request for Proposal) that cover all crucial event details, including event profile, contract specifics, meeting space requirements, and hotel preferences. The template also includes a thorough site visit checklist to evaluate venues effectively, considering factors such as accessibility, amenities, AV needs, sleeping rooms, and food and beverage options. Designed to streamline your planning and decision-making, this template ensures you have all the necessary information to select the best venue for your event.

Price:

FREE

Coming Soon!

Key Features: 
  • Robust Venue Evaluation: Provides detailed checklists for site visits, helping you assess all critical aspects of a venue, from meeting spaces to accommodations and amenities.

  • Structured RFP Creation: Offers a complete framework for crafting thorough Requests for Proposals (RFPs), ensuring you communicate all your event requirements clearly to potential venues.

  • Customizable for Any Event: Easily adaptable to fit the specific needs of different events, making it a versatile tool for a wide range of planning scenarios.

  • Improved Decision-Making: Streamlines the venue selection process by organizing all essential information in one place, facilitating informed and efficient decision-making.

  • Time-Saving Resource: Saves time by providing ready-made templates and checklists, allowing you to focus on evaluating options and finalizing venue details.

Who It's For: 

Tailored for both in-house and third-party event planners and coordinators responsible for selecting venues. It’s perfect for new or seasoned professionals who need a detailed, fillable form to streamline the RFP process and conduct thorough site evaluations.

Whether you’re planning your first event or have years of experience, this template helps ensure you gather all the necessary information to make informed venue selections.

Frequently Asked Questions: 

What is included with this download? 

With this download, you will receive access to a Google Sheets template that includes all the features detailed on the product page. 


Additionally, you will receive access to the following resources and support: 

  • Complimentary Hotel Venue Sourcing and Contract Negotiation (min 10 room nights required)


How do I access my templates?

After submitting the download form, you will receive an email with a download link. Simply click the link to access your template.


Is there a limit to the number of times I can use the templates?

No, there is no limit to the number of times you can use the templates. Once downloaded, the templates are yours to use for any number of projects or events.


What are the system requirements?

The templates are designed to work on both Windows and Mac operating systems. Additionally, you will need to be logged in to your Goggle Account to access the file. Dont have a Google Account yet? No worries! Follow this link to create your free account.


Can I share the templates with my team or clients?

Yes, you can share the templates with your team members or clients as part of a collaborative project. However, please note that the templates are licensed for individual or single-organization use only and should not be redistributed or resold.


What if I need more help?

If you need additional help, you can reach out to us at info@wickedexp.com. We also offer one-on-one consultation services for more personalized assistance. Click here to book one-on-one consultation. 

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